Have each person write out their schedule. 

If the circumstance is a one-time meeting with no expectation of follow-up, then suggest a detailed calendar for the next week.  For longer lasting mentoring or prayer partner arrangements, it will be good to add a “usual” current weekly schedule.

Pair up and exchange schedules.  Ask a few questions and then pray through the other person’s agenda.  Encourage everyone to take their partner’s list home and pray regularly for the events of the day.